payroll vocabulary

The small coffee shop where you work might have just four employees on its payroll. AutoPay is used in conjunction with ADP products and services typically targeted to companies with more than 100 employees. The IRS requires that all tax records, including those for payroll taxes, be kept for at least three years, and longer in some cases. The concepts of salaried vs. hourly and who is and is not exempt from overtime are often confusing.

Do you need experience to work in payroll?

A: While payroll experience is preferable for an entry-level clerical position, it’s not mandatory. The minimum educational requirement is a high school diploma or GED, and employers are willing to offer on-the-job training to new payroll hires.

In summary, it’s like a Social Security number for businesses and is a requirement for any business processing payroll. Unpaid child support payments and related assessments owed by a parent who is obligated to pay. The two important things to remember are don’t make it too complicated, and be sure to give employees notice if you are making any changes to their paychecks. Federal law protects an employee from being fired because their wages have been garnished for one debt, and it limits how much can be deducted from an employee’s paycheck each week. The amount of money paid to all employees in a payday, as in, “We ran payroll this morning for tomorrow’s payday.” For taxes, as you collect, pay, report, and send employment taxes according to federal and state tax requirements.

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Qualified Transportation Fringe – Certain employer-provided transportation benefits that can be excluded from employees’ income up to certain annually adjusted limits (i.e., transit passes, vanpools, parking). Private Delivery Service – a private sector company that delivers packages.

Biweekly Time Reporters load leave onto their timesheets through the Absence Management system. A list of employees who receive salary or wages, together with the amounts due to each. The series of accounting transactions that ensure that employees are paid correctly, and that all taxes etc are properly deducted; the department in a company responsible for it. Worker Classification – The process of determining whether an individual performing services for a business is either an employee or an independent contractor. Wage Assignment – A voluntary agreement by an employee to transfer portions of future wage payments (e.g., insurance premium deductions, credit union deductions). Take-Home Pay – In the context of a federal tax levy, the amount of an employee’s wages that remains after all normal deductions in effect at the time of the levy have been subtracted.

The process also consists of withholding money for taxes and other employee expenses, not to mention paying your business employment taxes. An electronic payment system where a company authorizes a debit against its bank account for payments such as payroll taxes. An electronic payment system where an employer initiates a credit assets = liabilities + equity against its bank account one day prior to the payment due date, as requested by the financial institution. The terms “salaried employee” and “hourly employee” relate specifically to how these employees are paid. Salaried employees are paid an annual salary, while hourly employees are paid an hourly rate times hours worked.

Temporary Help Agency Employees – Workers hired through temporary help agencies who are screened and trained by the agency to provide services for client firms. Segregation of Duties – A basic principle of internal control that prevents individuals from having responsibility for all phases of a job process, thus guarding against misuse or misappropriation of company assets.

Take-home pay–The employee’s wages that remain after all normal deductions and taxes are taken out This is also known as net pay. The total amount needed, or the money on hand, for this for a given period.

For advanced capabilities, Workforce Management adds optimized scheduling, labor forecasting/budgeting, attendance policy, leave case management and more. Explore our full range of payroll and HR services, products, integrations and apps for businesses of all sizes and industries. The U.S. Department of Labor requires employers to keep all payroll records for three years. I-9– This is a form used to verify if an employee is legally eligible to work in the United States.

Taxable Wage Base – The maximum amount of employee compensation subject to social security, FUTA and state unemployment insurance taxes. Regular Rate of Pay – An hourly pay rate determined by dividing the total regular pay actually earned for the workweek by the total number of hours worked. It can be the extra pay above an employee’s regular rate of pay that is paid for working overtime hours.

Unemployment Taxes

This is money paid to someone relating to how well he or she works at the workplace. An overdue payment from an employer to an employee for work done earlier. Wages differ from salaries in the sense that each job, hour, or other unit is paid separately, rather than periodically. Limits the amount of an employee’s wages that may be withheld for payment of debts, often used with specific reference to Title III of the act.

Validity Edit – shows whether or not data entered meet the requirements set forth by a company. Universal Availability – Requirement that employers provide an equal opportunity for employees to make elective deferral catch-up contributions. Treasury Financial Agent – One of two banks chosen to implement the Electronic Federal Tax Payment System for depositing federal taxes electronically. Title VII – The employment discrimination portion of the Civil Rights Act of 1964, which prohibits job bias based on race, sex, color, religion or national origin. Third-Party Sick Pay – Payments made by a third party, such as a state or private insurer, to employees because of non-job-related illness or injury. Table I – Refers to IRS Uniform Premium Table I, which is used to calculate the value of group-term life insurance over $50,000.

payroll vocabulary

Supper Money – The irregular and occasional payment of amounts to employees who work late to cover the cost of meals eaten during that extra working time. Statutory Employees – Special groups of employees identified by law (e.g., full-time insurance salespeople, certain homeworkers) whose wages are not subject to FITW, but are subject to FICA and FUTA. Statute of Limitations – A period of time established by law during which parties can take legal action to enforce their legal rights. Sick Pay – Replacement wages paid to an employee contra asset account who cannot work because of an illness or injury that is not work-related. Severance Pay – A payment offered by some employers to terminated employees that is designed to tide them over until new employment is secured. Rehabilitation Act of 1973 – A federal law prohibiting discrimination against qualified disabled individuals by federal government contractors and grantees. Receiving Depository Financial Institution – Financial institution that qualifies to receive direct deposit entries from an Automated Clearing House.

Overtime Pay

The FLSA requires most employers to pay overtime to employees at a rate of one and one-half the employee’s regular rate of pay. FICA taxes pay for old-age, survivor and disability insurance benefits, as well as Medicare hospital insurance for the elderly and disabled. Establishes minimum wage, overtime pay, recordkeeping payroll vocabulary and youth employment standards affecting employees in the private sector and in federal, state and local governments. A portion of an employee’s pre-tax pay placed into a retirement account that invests the money. The contributions are not subject to federal income taxes until they are withdrawn.

payroll vocabulary

State Disbursement Unit – a centralized location for the collection and disbursement of withheld child support payments throughout a state. Related Corporations – A group of corporations meeting certain common ownership and concurrent employment requirements that may be treated as one employer for social security, Medicare, and FUTA purposes. Reconciliation – The process of ensuring that amounts withheld, deposited, paid, and reported by employers agree with each other and that if they do not, determining the reasons and making the necessary corrections. Professional Employer Organization – An employee leasing firm that arranges with clients to lease employees back to the client and handle all payroll and human resources functions for the client. Payroll Period – The period of service for which an employer pays wages to its employees. MQGE – Medicare Qualified Government Employee, who only has the Medicare component of FICA, and not the social security, withheld from wages.

Entries are received and transmitted by the ACH under the rules of the association. Arrears – What happens when there is not enough net pay to cover all of an employee’s deductions, e.g., pay is docked; gross pay is lower than normal and cannot cover all deductions. The easiest way to pay money into your account is by payroll deduction. Employers are not allowed to bear the full expense of insurance premiums for their workers, so employees must pay a portion, usually through payroll deductions.

It only takes a few seconds to complete the required fields, receive a custom quote, and start your free trial. Regardless of which method is used, the purpose is to record the employee’s time accurately so that they are paid for the correct number of hours worked. A severance package is the pay and benefits an employee receives when he or she leaves employment at a company. A salary is a form of periodic payment from an employer to an employee, which may be specified in an employment contract. This payroll glossary provides simple, jargon-free definitions that help you understand all thingspayroll. We guarantee that your payroll taxes are calculated and filed accurately once payroll data is entered correctly, just take a look at ouronline payroll service.

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Many benefits offered by employers do not qualify for favorable tax treatment if they discriminate in favor of key employees. In the context of the FMLA, a high salaried employee who may not be entitled to reinstatement after FMLA if doing so would cause the employer serious economic injury. Highly Compensated Employee – In the context of certain fringe benefit plans, an employee who is an owner or officer of a business or whose salary exceeds a certain amount .

They are permitted to take 6.2% from the employee as a withholding tax and “match” the other 6.2% as a payroll tax. There is a wage base limit, which means that the tax stops at a certain amount of wages for the year. Withholding Allowance – Reduces the amount of wages subject to federal income tax withholding based on exemptions and deductions claimed on federal income tax Form 1040. Benefit Wages – In the context of unemployment compensation, an amount charged to an employer’s account when a former employee receives unemployment benefits. The amount is determined by the base period wages paid by that employer to the claimant. Advice – The word “advices” refers to the record of gross pay, taxes, other deductions, and direct deposit information that is used by employees who select direct deposit for their earnings rather than a “live” check.

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Provides for payments of unemployment compensation to workers who have lost their jobs. A company’s payroll is a complete list of everyone who works there and how much money they make.

How do you process payroll?

How to process payroll yourself 1. Step 1: Have all employees complete a W-4 form.
2. Step 2: Find or sign up for Employer Identification Numbers.
3. Step 3: Choose your payroll schedule.
4. Step 4: Calculate and withhold income taxes.
5. Step 5: Pay payroll taxes.
6. Step 6: File tax forms & employee W-2s.

The federal minimum wage and overtime rules fall under this act as well as record keeping rules and child labor laws. A general ledger is a record of accounts, identifiable by unique numbers and names that are used to track business transaction activities. This is actually more accounting than payroll terminology; however, it’s important to know, because each time you run payroll, the balances in select GL accounts change. For instance, when pay day arrives and cash is transferred out of your bank account, the cash general ledger account should reflect the decrease. Payroll is the process of paying employees for work they performed for your business. Federal, state, and sometimes local laws govern how you do payroll , meaning you can’t make up all the rules as you go.

Recently, I took a job working for a global human resources company in their client services department and underwent a 10-week training course in payroll. This was a new avenue of business that I had never been exposed to previously. Refers to the rate of pay contractors and vendors must offer their employees when doing business with a government agency. Minimum wage is the most widely recognized term in the realm of employee compensation. It is the lowest hourly wage an employer can pay an employee for work. A free service from the Department of the Treasury that is used by individuals, businesses, federal agencies, payroll services and tax professionals. FICA taxes are Social Security and Medicare taxes that the federal government charges on each employee’s earnings.

Deduction – An amount subtracted from an employee’s gross pay to reach net pay, or an amount allowed to taxpayers as an offset against income (pre-tax deduction). Covered Employees – For each law affecting payroll and human resources, this term defines those workers who are subject to the law. Cost-of-Living-Adjustment – An adjustment of wages or benefit payments to account for changes in the cost of living, generally based on changes in the CPI. Consumer Credit Protection Act – Federal Law that restricts the amount of an employee’s earnings that can be garnished to pay creditor debts, including child support. Cafeteria Plan – Plan that offers flexible benefits under IRC Section 125.

As long as employee earnings are equal at least the federal and state minimum wage rate, employers can pay $2.13 an hour. Independent contractors are workers who are hired to perform a specific job or project. They’re not employees so they aren’t protected by federal labor laws or the federal government’s minimum wage requirement. In turn, employers don’t pay payroll taxes on their earnings; instead, they complete a 1099-MISC form for all contractors they paid over $600.

Author: Kevin Roose

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